Notice of Annual General Meeting

Planning Aid Wales Limited

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the 2020 Annual General Meeting of Planning Aid Wales Limited will be held at the Planning Aid Wales head office, First Floor, 174 Whitchurch Road, Heath, Cardiff CF14 3NB on Monday 15th June 2020 at 4.30pm.

The business of the meeting will be:

  1. to vote on the appointment of Directors for the coming year (one third of the current Board will retire at the meeting),
  2. to consider and vote on approval of the 2019-20 company accounts
  3. to consider and vote on approval of the annual report
  4. to consider and vote on any other business properly raised

A member of a company is entitled to appoint another person as his proxy to exercise all or any of his rights to attend and to speak and vote at a meeting of the company.

Proxy forms will be circulated in advance of the meeting which will explain procedures and the agenda in more detail, but please note you can only be registered as attending the meeting if this form is completed and returned in advance of the meeting. Attendance by proxy counts as attendance for formal purposes.

Welsh Government Measures and Guidance at the date of this notice mean that the total number of persons allowed to attend is restricted to two and therefore members generally are not able to attend in person. In accordance with guidance, two representatives of Planning Aid Wales will act as proxies and will be physically present (observing social distancing) at the Cardiff Office to ensure that the meeting is quorate to conduct the formal business of the meeting.

On behalf of the Board

James Davies, Chief Executive

20 May 2020

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